Job Description

Our client, a prominent midtown investment firm, is seeking an Executive Assistant to support the CEO. The ideal candidate will be highly organized, proactive, flexible and detail oriented.

Job Details

COMPANY: Investment Management

POSITION: Executive Assistant to CEO

LOCATION: Midtown, New York – fully onsite with option to work from home when the CEO travels

HOURS: 8:30am-5:30pm with occasional work required early in the morning, evenings and/or weekends

SALARY: 150k-170k base plus bonus eligible and benefits

BACHELOR’S DEGREE: Preferred

Responsibilities

• Calendar management, including scheduling and prioritizing meetings and appointments.
• Email management, including organizing and prioritizing correspondence and flagging critical matters.
• Meeting & event management, including overseeing logistics of upcoming events, meetings & speaking engagements.
• Contact management, including organizing, maintaining & updating contacts, ensuring accessibility & accuracy.
• CEO meals & drinks in the office, including preparing tea/coffee and serving lunch when the CEO is in the office.

Requirements

• 10+ years in an EA role, preferably supporting a CEO
• Education: Bachelor’s degree preferred
• Anticipates needs and resolves issues before they arise
• Prioritizes effectively and manages multiple tasks seamlessly, with strong attention to detail
• Comfortable in a fast-paced work environment, comfortable working outside of business hours as needed
• Confidentiality: High level of discretion
• Excellent verbal & written communication skills
• Warm, personable, ability to build strong relationships with both internal and external stakeholders

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